A clean and hygienic office workplace is essential for the well-being and overall productivity of employees in today’s fast-growing business environment.
Here, we’ll talk about some of the effective practices on how to maintain hygiene and cleanliness in the workplace for better productivity and safety.

Workplace Hygiene Practice

Depending on the company policy, workplace hygiene practices of your company can be different to ensure effective hygiene management.

A clean and safe workplace creates a healthy environment for employees and boosts productivity.

It reduces sick leaves and creates a positive image of the company to the visitors and clients, which will enhance your company’s image to them. To achieve this, an efficient workplace hygiene strategy is essential.

Poor hygiene examples at the workplace

Poor hygiene can take many forms. In general aspect, poor hygiene practice could be any of the following:

Effective ways to maintain a hygienic workplace

Here are some ways that can be effective as well as helpful to maintain a hygienic workplace environment.

Regular cleaning

cleaner cleaning floor with wiper

Regular office cleaning is essential for an office to have a hygienic office environment. An office needs to schedule routine cleaning, and you can do this by hiring professionals.

Common touch surfaces like doorknobs, water taps, and desks need to be cleaned on a regular basis as these contain too many germs.

Creating a clean environment will boost the hygiene of your office and will provide safe health for your employees.

Cleaning Communal Spaces

Communal spaces like the kitchen, bathroom, and break rooms are crucial for producing germs and bacteria.

A study by the University of Arizona found that 89% of kitchen towels are positive for bacteria which can cause food poisoning. Office towel contains more germs and bacteria when it’s used by more people in the office.

That’s why it’s necessary to wash towels properly, and the dishwasher sponge should be replaced regularly in order to make office space germs-free.

Regular Hand washing

Regular intervals of handwashing are the most effective way to prevent germs from spreading. This handwashing practice must be done with soap or hand sanitizer.

This practice will keep your workspace environment hygienic. All the visitors and staff must wash and dry their hands:

Promote Respiratory Hygiene

It’s necessary to encourage employees to practice good respiratory hygiene so that germs can be prevented. Everyone must use tissue paper or cover their noses and mouths while sneezing or coughing.

Also, it’s important to provide tissue paper to clean hands, noses and mouths and after using them this should be thrown into disposable bins. This practice will reduce the transmission of respiratory infections in the office.

Antibacterial Desk Wipes

hand cleaning laptop with tissue

Research by the University of Arizona showed that the telephone is one of the top germ hotspots and has approximately 25,127 microbes per square inch.

Another study found out that office keyboards are 20,000 times dirtier, and average office desktops have 400 times more bacteria than a toilet seat.

This is frightening, isn’t it? If antibacterial desk wipes are provided to the staff, this will aid the potential bacteria and germs forming on the office equipment.

Provide Paper Hand Towels in the Washroom

Bathroom hand towels give birth to a vast number of bacteria because, after every use, it get soaked. Now imagine an office common towel in the bathroom; it can produce a lot of bacteria when it’s used by multiple people from the office. Its amount goes double.

If paper hand towels are provided in the washroom, this will help prevent these germs from spreading to others, as paper hand towels are used one time and dumped instantly into the bin.

Mandatory hygiene signs

a cleaner holding cleaning spray in her hand

For workplace hygiene practice, it’s crucial to implement mandatory hygiene signs in the office. It’s proven that hygiene signs implementation plays a vital role in maintaining hygiene in the workplace as these signs remind employees to handwash, sanitize and maintain cleanliness.

This contributes to a safer work environment, minimizes the risk of getting sick, and promotes a healthy environment for others.


Regular office cleaning and hygiene practices will help maintain a clean environment in the office. This will boost productivity and create a thriving work environment for employees.

It also enhances the reputation of your business to the clients and the visitors. There is nothing more important than keeping the workplace a germ-free space.

AI-driven robots programmed for cleaning are nothing new since we are all familiar with the much more synonymous Roomba conducting surface-level floor cleaning around every household.

Robotics has come a long way and is now paving the way for much more efficient robots to take on the arduous task of janitorial cleaning.

Janitorial services, a manual labor-intensive industry that requires precision, is seemingly transitioning into the realm of AI and robotics.

Whether this shift is positive or even happening is up for debate. Here we aim to give you an overview of robotics and AI in the janitorial industry, laying out the groundwork for the future landscape.

Robotics and AI – An Overview

cleaning robot

If you’re familiar with the Roomba vacuum, you’re halfway there in understanding how robotics helps assist cleaning, but we are talking about more than just vacuuming the floor.

Janitorial cleaning requires a more hands-on approach, and its requirements for cleaning more than just floors pose a challenge.

However, recent innovations have laid forth AI cleaning bots as the up-and-coming go-to solution for effective cleaning.

Let’s now explore the benefits of AI cleaning bots. And their impact on the future of janitorial cleaning.

Benefits of AI-Driven Robotics

It might seem counterintuitive to think robotics could pose as a risk, since there is ample evidence surrounding the power industries can harness with robotics on their side.

These are a few of the distinct benefits we get when we integrate AI-driven robotics into the janitorial industry.

Robot assistant cleaning floor

Efficiency and Productivity

In terms of efficiency, AI-powered robotic cleaners are showing great potential. According to a study by McKinsey in 2020, automation could raise productivity growth globally by 0.8% to 1.4% annually.

As AI and robotics become more sophisticated, these machines can operate without human intervention, carry out tasks 24/7, and complete certain tasks faster and more accurately than their human counterparts.

For example, robotic vacuum cleaners can cover larger floor areas in less time, with consistent cleaning quality.


A considerable advantage of AI and robotic applications in janitorial services is their cost-effectiveness. Although the initial investment might seem high, over time, these technologies have proven to provide significant savings.

The International Federation of Robotics reports that robotic vacuum cleaners can reduce cleaning costs by up to 40%.

This saving comes from reduced labor costs, fewer human errors, and lower frequency of replacement or repair due to the durability of the machines.

Safety and Health Standards

AI and robotics are also impacting the janitorial industry by enhancing safety and health standards. Cleaning large, high-rise windows or dealing with hazardous waste can pose a risk to human janitors.

But robots, such as window-cleaning or waste-disposal robots, can perform these tasks without compromising safety.

Moreover, in the past-COVID-19 era, maintaining high levels of cleanliness and sanitation is critical.

Automated cleaning robots, armed with UV-C light technology, have been used in hospitals and public spaces to disinfect surfaces and help limit the spread of the virus, as confirmed by the Centers for Disease Control and Prevention.

Workforce Transformation

Contrary to the fear that AI and robotics will render human janitors jobless, studies suggest that the technology will actually transform the roles within the industry.

Instead of replacing humans, AI and robotics will take over the mundane and repetitive tasks, allowing janitorial staff to focus on complex tasks that require human judgment, customer service, and care.

In the coming years, the janitorial services industry is expected to require skilled workers who can operate, maintain, and troubleshoot these AI-powered systems.

Sustainable Cleaning Practices

A blue robot with a face on it

Robotic cleaners are also advancing sustainable cleaning practices. They can optimize cleaning routes for energy efficiency, minimize water and cleaning product usage, and reduce waste.

This sustainable approach aligns with the global push towards eco-friendly practices and can significantly reduce the carbon footprint of the janitorial services industry.


AI and robotics are revolutionizing janitorial services in ways that could not have been imagined a few decades ago. While increasing efficiency, cost-effectiveness, and safety, these technologies are also paving the way for sustainable cleaning solutions and workforce transformation.

As AI and robotic technologies continue to improve and evolve, the industry is expected to shift towards a blend of human and robotic janitorial services. The future of janitorial services is here, and it’s automated.

Maintaining a clean and healthy working environment is essential in a world where cleanliness and hygiene are becoming more and more important. This goes beyond the aesthetics of a clean workstation; it has a real effect on staff happiness, productivity, and health.

Professional cleaning services are essential in this situation because they make sure that workplaces are not just clean but also safe and healthy. Here, we delve into the top 10 janitorial services that are essential for a clean and healthy office.

1. Regular Office Cleaning

janitorial office cleaner cleaning floor

The most primary and basic janitorial service that includes processes such as dusting, vacuuming, trash removal and surface cleaning, routine office cleaning is an important cornerstone that helps maintain a tidy office and curbs the accumulation of dirt and grime. Depending on the size and type of office, it could either be a weekly or daily task.

2. Deep Carpet Cleaning

Man hold a carpet and cleaning tools on other hand

Most offices have fully carpeted floors that are constantly tipped on by thousands every day which causes them to accumulate dust, dirt, allergens, dust mites, and other harmful pathogens.

A regular and routine cleanup for carpets at workplaces is usually what janitorial cleaning services have listed as a high priority. Doing so will not only keep the carpets looking clean but also reduce the number of people becoming sick.

3. Window Cleaning

a man cleaning a window by wearing gloves

The only gateways to light, and a view of the outside world, windows need regular cleaning as much as any other spot in offices. Cleaning them increases the flow of light inside, and makes the view much clearer.

Janitorial service providers use safe and effective techniques to clean windows from the inside, and outside using their expertise and skill.

4. Restroom Sanitization

a man is cleaning toilet by wearing gloves

Possibly one of the places that accumulate filth the most, restrooms and toilets in offices require extra attention. Restroom sanitizing and cleaning is extremely crucial if you want to stop the buildup of filth, and stench.

Being a place of regular use, janitorial experts make it their goal to focus their efforts on restroom and toilet cleaning for offices.

5. Kitchen and Break Room Maintenance

a women cleaning disinfecting a table by wearing safety equipment

It may be optional, but kitchen and break room cleaning and maintenance is an issue that requires immediate attention.

If you are concerned about the health and well-being of your office staff, then you can help reduce the risk of diseases and stop the accumulation of dirt, and unwashed dishes in the break room through professionals who are at your service all round the clock.

6. Air Duct Cleaning

technician inspecting outdoor hvac system

Maintaining clean indoor air is becoming increasingly important for offices, and workspaces due to the worsening of the overall atmosphere, and the rise in airborne diseases. Cleaning your air ducts regularly is the key to fixing the issue of bad air quality while boosting the mood and health of all your employees

7. Upholstery Cleaning

A women cleaning upholstery by wearing gloves

Desks, chairs, sofas, and all other types of upholstery have the tendency to accumulate large quantities of filth that needs regular cleaning.

It is of utmost importance for cleaning experts to target upholstery as a priority, which in turn aids the betterment of indoor aesthetics, and prevents the spread of diseases, and the worsening of allergies.

8. High-Touch Point Sanitization

sanitizing door lock

While carrying out cleaning on a large scale, expert cleaners know the importance of targeting high-touch points all over the workplace for sanitization.

It has come to attention ever since the COVID-19 pandemic has terrorized the entire world. Moreover, sanitizing and cleaning high-touch areas will also minimize the spread of a multitude of germs and pathogens.

9. Floor Maintenance

a man cleaning floor

If you’ve thought cleaning carpets was enough, cleaning and sanitizing floors is just as important. Prone to the accumulation of dust, debris, and grime, floors need constant attention, requiring cleaning twice a day, and sometimes even more for medical facilities and restaurants where cleanliness is paramount.

10. Waste and Recycling Management

people putting their waste product in the bin cartoon

Lastly, the janitorial service that is usually the most crucial among these is waste, and recycling management, which dictates janitors to clean, and replace waste bins from all over the office.

Doing so not only boosts the aesthetics, but also creates a sustainable office environment that allows its staff to breathe in clean air, and dispose of waste without accumulation.


That sums up 10 of the most popular, and crucial janitorial services for a clean and healthy office environment. Remember, it is imperative to maintain a clean, and tidy work environment.

A well-cleaned office promotes productivity, conveys a professional image, and significantly impacts the overall health and satisfaction of employees.

If you own a janitorial business, you already know the competition involved. Janitorial bidding software is one way to stand out from the competition and win more contracts.

From streamlining the bidding process to creating more accurate bids and improving your credibility, there are many benefits to using janitorial bid software. Keep reading to learn more about how it can help your business succeed.

6 Ways Janitorial Bidding Software Can Get You More Contracts

Man signing contract

Using janitorial bidding software can help your business win more contracts in several ways:

1. Simplifying the bidding process:

Janitorial bid software allows you to quickly and easily create and submit professional-looking bids to potential clients. This can save you time and effort, allowing you to focus on other essential aspects of your business.

2. Creating more precise bids:

Janitorial bid software often includes tools that help you accurately estimate the cost of a project, including the cost of labour, materials, and other expenses. This can help you create more accurate bids that are more likely to win contracts.

3. Enabling you to follow up and compare bids:

Janitorial bid software typically includes features that allow you to track and compare different bids, which can help you make more informed decisions about which contracts to pursue.

4. Enhancing your credibility:

Using professional-grade janitorial bid software can help establish your company as a professional and reliable business. This can improve your credibility with potential clients and make them more likely to choose your company for their janitorial needs.

5. Creating opportunities:

If you have all your business information in one place, it will be easier for you to create opportunities. No more guessing where that client file or contract might be.

6. Increasing productivity:

Janitorial bidding software can help you manage your employees and improve your company’s efficiency. Potential clients will see your reliability and ability to be productive with their facilities, making you more likely to win bids.

Best Janitorial Bidding Software Implemented In Modern Business

Man holding tab in hand with janitorial bidding software

Several janitorial bidding software options are available in the marketplace, and the best one for you will depend on your specific needs and budget. Some popular options include:

Janitorial Manager

Janitorial Manager is a software suite explicitly built with janitorial businesses in mind. As a business owner, your time and energy should be focused on growing your business instead of managing paperwork and sales leads. This software is specifically designed for janitorial companies and includes job scheduling, invoicing, and customer management features.


WorkWave is a software solution that helps service-based businesses, including janitorial services. It offers a range of features for managing every facet of your business.


CleanBid is the leading all-inclusive software system purely built for the cleaning industry. The software provides your company with a wide range of task scheduling, price & client management, and proposal generation.

Janitorial Express

Janitorial Express is one of the leading software for janitorial businesses in 2023. This software is designed to help you run your small business, like a janitorial business. It features job scheduling, customer management, and invoicing and enables you to automate other essential processes.

It’s a good idea to review the features and pricing of several different options to find the one that best fits your needs.

4 Effective Features Of Janitorial Software To Get More Contracts

Interface of a janitorial biding software

Janitorial software can improve the efficiency of janitorial staff, providing them with information about current tasks, schedules, and other important information. When choosing janitorial software, businesses should look for a program that offers practical features like those listed below.

1. Task scheduling and project:

With the ability to complete tasks and assign them to specific employees or teams, a janitorial software solution can assist in managing your cleaning tasks.

2. Real-time tracking and monitoring:

Real-time tracking and monitoring of tasks ensure all jobs have been completed. Many janitorial software programs offer this feature so that you can see which tasks have been completed and which are still outstanding. This can help improve efficiency and increase profits.

3. Inventory management:

Streamline your inventory management with a janitorial software program that includes tools for managing inventory, including cleaning supplies and equipment.

4. Reporting and analytics:

Janitorial software systems can provide detailed reporting and analytics tools to help you track the effectiveness of your cleaning efforts, identify areas for improvement and quantify the savings that cleanliness is creating.

Janitorial software is one way to help keep your facility organized. To use janitorial software, you typically need to install the software on a computer or device, create an account, and enter cleaning tasks and schedules into the system. Once you’ve completed these steps, you can use the software to assign tasks, track progress, and manage inventory.

Moreover, Some janitorial software programs also offer mobile apps that allow you to access the software on a smartphone or tablet, making it easier to manage tasks while on the go.

Final Thoughts

Overall, investing in a janitorial bidding software program makes winning more contracts in the cleaning and janitorial industry easier. Streamlining the bidding process and allowing you to quickly and easily create professional and accurate bids can save time and improve your chances of winning business.

Additionally, many janitorial bidding software programs come with proposal templates, cost calculators, the ability to track multiple bids, and other features that can further help you to streamline your bidding process and increase your chances of success.

A clean and organized workplace is essential for fostering productivity and creating a positive working environment. Janitorial services play a crucial role in maintaining cleanliness and hygiene in offices and workplaces. In this blog, we will explore the various ways in which janitorial services contribute to improving productivity, employee morale, and overall business success.

Creating a Positive First Impression

Two men doing handshake

First impressions matter, and the cleanliness of a workplace is one of the first things visitors, clients, and potential employees notice. A well-maintained and spotless office space creates a positive image of the company, conveying professionalism and attention to detail. Janitorial services ensure that common areas, reception areas, and meeting rooms are clean and presentable, leaving a lasting positive impression on anyone who walks through the door.

Health and Hygiene

A clean and hygienic workplace is essential for maintaining the health and well-being of employees. Janitorial services go beyond just surface-level cleaning by targeting areas that are prone to harboring germs and bacteria, such as restrooms, breakrooms, and shared spaces. Regular disinfection and sanitization help reduce the spread of illnesses, resulting in fewer sick days and increased productivity.

Breathing Easier for Enhanced Focus

Talking deep fresh breath

Indoor air quality has a direct impact on employee health and productivity. Dust, allergens, and pollutants can accumulate over time, leading to respiratory issues and discomfort. Janitorial services include tasks like vacuuming, dusting, and air purification, which help improve the quality of air in the workplace. Employees can breathe easier, leading to increased focus, reduced absenteeism, and better overall performance.

Promoting Efficiency and Mental Clarity

An organized workspace is essential for promoting efficiency and mental clarity among employees. Janitorial services not only clean surfaces but also ensure that clutter is kept at bay. Regular cleaning and decluttering of workstations and common areas create an environment where employees can find what they need quickly, reducing time wasted on searching for documents or supplies. A tidy and organized workspace fosters a focused and productive mindset.

Minimizing Workplace Distractions

Men taking rest at office

A dirty or messy workplace can be a significant source of distraction for employees. Cluttered desks, overflowing garbage cans, or unclean breakrooms can hinder concentration and disrupt workflow. Janitorial services address these distractions promptly, ensuring that employees can focus on their tasks without being bothered by the state of their surroundings. A clean and well-maintained workplace promotes a calm and focused atmosphere, enhancing productivity levels.

Employee Morale and Satisfaction

A clean workplace not only enhances productivity but also boosts employee morale and satisfaction. When employees see that their employer prioritizes cleanliness and invests in janitorial services, it creates a sense of value and care. A tidy and hygienic environment fosters a positive work culture and demonstrates that the company is committed to providing a pleasant and conducive space for its employees. This, in turn, leads to higher employee retention rates, increased loyalty, and a more motivated workforce.


Cleanliness goes beyond aesthetics; it directly influences the success and growth of an organization. Investing in professional janitorial services is a wise decision for any workplace or office environment. By ensuring a spotless and well-maintained workspace, businesses can enhance productivity, promote employee health, and create a positive work environment.

The cleaning sector has advanced thanks to the modernization and sophistication of janitorial services in recent years. The conventional method of employing qualified janitors, requesting quotes, conducting contract bidding, scheduling, and timekeeping has a number of drawbacks and restrictions. Businesses in the cleaning industry may adapt to evolving client expectations by embracing the latest technology. One such cutting-edge solution that helps on-demand and connected client experiences for cleaning service organizations is janitorial management software for organizing verified janitorial leads.

As we are in 2023, let’s have a look at the top 10 janitorial management software that are ruling the industry and adopted by several janitorial businesses worldwide.

1. Swept


It doesn’t have to be a continual hassle to run a cleaning business. Swept keeps you updated so that you feel in charge of your business and assured.

Swept is management software for janitorial and commercial cleaning companies. It can assist you by managing employee time, supplies, inspection, and difficulties, including client relationships.

Swept makes it simple for managers to interact with staff members and clients in more than 100 languages. Employees who are not onsite cannot check in with location-aware check-ins.

To guarantee the caliber of their workers’ work is up to par, they may create custom inspection plans with an infinite number of inspection points.

Any requests made by a customer may be communicated with cleaners and supervisors via a virtual bulletin board using location messaging, keeping everyone informed.
You may prepare a cleaning checklist to make sure all of the chores are finished. Never place a second order without consulting the supply chain

Incorporate specialty services into your business processes to use Work Orders and increase income per location.

You can see quickly and easily how your cleaning sites and cleaners are doing by using analytics. Track reported issues by location, janitor’s schedule and availability, inspecting service information, etc.

2. CleanMaint


A cleaning services management system for sanitizing and cleaning industries is called CleanMaint, which is managed by eMaint. The cloud-based system provides functionality from a single platform, including task scheduling, resource planning, inventory control, employment monitoring, helpdesk management, analytics, and more.

The interactive planning tool, which enables users to build site plans, prototypes, layouts, or other plans to represent service requests highlighting statuses, enables cleaning businesses to actively monitor resources.

By ensuring cleaning and sanitation requirements are upheld, organizations may lower the risk of infection or other sanitary hazards using CleanMaint. The service request capability enables users to examine the status of open requests, submit new service requests using custom forms, and follow the progress of each request.

To track cleaning supplies and PPE, CleanMaint also makes inventory management easier enabling team members access to thorough information on every inventory item.

The software also combines contact management, document storage, billing management, customization dashboards and reports for tracking important data, and more. 2

Access the CleanMaint web API is available for customization with the Enterprise plan.

3. WinTeam


Enterprise resource planning (ERP) software called WinTeam is cloud-based and made for janitorial and security service providers to manage their staff and automate business processes. Performance monitoring, job costing, timekeeping, benefits planning, analytics, and reporting are among the features.

Contractors can track billable hours for one-time, recurring, or project-based labor using the program. Supervisors may handle work tickets, see impending projects, and monitor overtime situations with WinTeam’s scheduling function.

It contains TeamTime, an attendance monitoring feature that enables managers to confirm employees’ attendance at the location, establish travel time limits, and get emails, voicemails, or text message notifications for attendance difficulties.

The time clock module also allows crew members to clock in and out using biometric identification.

WinTeam has API-based interfaces that enable customers to link the platform with a variety of external programs like ADP, Avalara, FileBound, Intellum, and Kwantek. Managers of human resources can keep track of employee details, pay rate history, absences or leaves, and training needs.

Professionals may record transactions, control cash flows, manage fixed assets, and produce financial statements using the accounting module.

4. Aspire


For service contractor companies with over $3 million in annual sales in the janitorial, snow and ice removal, and landscaping sectors, there is Aspire, a cloud-based business management system. Estimating, scheduling, buying, time tracking on mobile devices, billing, task costing, accounting and payroll integration, and customer relationship management are some of the key features (CRM).

Put an end to the headache of managing your service business with unconnected solutions. The end-to-end feature of Aspire offers a single point of truth for all aspects of your business, exposing the data landscape and allowing janitorial service providers to make decisions that will affect their bottom line in real time.

Your technicians, teams, or crews in the field can obtain the task information they require when they need it thanks to the cloud-based, SaaS platform, which is available on smartphones, tablets, laptops, and desktops and syncs instantly with a mobile app.

The mobile app instantly refreshes the schedule board, and mobile time tracking makes it simple for your employees to check in and out of work while also assuring correct labor rate monitoring.

Utilize Aspire’s site inspection tool to raise customer satisfaction and quality assurance. Through the ability to add images and visit notes to service tickets, this application aids technicians and crew members in documenting any difficulties that arise on the job site.

Companies might handle these problems proactively to offer the greatest possible client experience by accurately recording them.

The site inspection tool may also assist teams in setting and achieving high-performance standards, which can increase customer satisfaction and loyalty.

5. Janitorial Manager


A performance monitoring and business management software for small to medium-sized commercial cleaning companies is called Janitorial Manager. The software assists managers in managing work orders, personnel, quality, and inventory as well as tracking the performance of janitor teams.

For smaller businesses with a single owner or bigger organizations with several sites, users, and servers, Janitorial Manager offers a flexible solution.

Users of Janitorial Manager may communicate with their personnel by using a messaging app. Users have the option of simultaneously sending messages to both single consumers or staff as well as groups.

According to their location, staff may make supply requirements using Janitorial Manager and have rapid, central access to instructions and cleaning standards.

ISSA 612 Cleaning Times and Janitorial Manager have an integration that enables users to establish complete client facility records with information on locations, buildings, floors, rooms, types of fixtures, and usage.

Additionally, the website allows users to create bespoke cleaning bids for prospective clients and analyze labor expenses. Client inspections may be carried out with Janitorial Manager, and the outcomes can be instantly entered into the database. As Janitorial Manager is a cloud-based product, customers may access data from any computer, laptop, tablet, or smartphone from anywhere!

6. Cleantelligent


The cutting-edge digital suite from CleanTelligent Software encourages open communication between staff, clients, and facility visitors while monitoring performance. Their clients brand themselves as the neighborhood cleaning crew that really and consistently protects the well-being of the neighborhood.

The first success enables their clients to reinvest in their own outcome-driven success using the software to attract and keep consumers growing their businesses while improving efficiency.

With CleanTelligent’s user-friendly work order system, this program may improve communication throughout your company.

CleanTelligent’s specialized inspections guarantee that your customer is receiving the highest caliber of service.

With the help of CleanTelligent’s business intelligence tools, you can wow your clients and potential customers with charts, graphs, and real-time statistics on your team’s performance at work.

7. Clean Clculator


A cloud-based estimate and bidding system for commercial and residential cleaning companies is called Clean Calculator. The program provides customer relationship management capabilities, pre-loaded pricing suggestions, QuickBooks connectivity, company dashboards, quotations, invoice, and work schedule emails, among other features.

Users of Clean Calculator’s estimating tool may add custom fields for various services supplied and get precise estimates for all cleaning tasks. A variety of services have pre-loaded costs, and users can alter the pricing choices to fit their own company needs.

Estimates can be produced based on the work type, square footage, frequency, room types, and extra services for one-time or recurring jobs. A window cleaning estimate is also included in the calculator, allowing users to input the quantity of sliding, regular, and French panes that need to be cleaned. Quotes may be emailed, printed, and allocated to a prospect or client.

Clean Calculator allows you to plan tasks and assign them to certain personnel. Each employee may receive a custom calendar, and thanks to the Google Calendar connection, jobs can also be shown in personal calendars.

On the Clean Calculator main page, users may also keep track of and manage scheduled appointments. Track overdue debt as well as save client data and preferences for individualized service.

8. CleanGuru


A janitorial software called CleanGuru helps businesses that provide commercial and residential cleaning services to bid for employment, make expert proposals, produce invoices, check cleaning, make work schedules, manage time, and set up GPS-monitored geofence boundaries by a construction site. It also includes branding, getting alerts, and improving client relationships.

This janitorial management software supports both Android and iOS.

9. Taskaim


Taskaim is a cleaning program with a subscription model made for small to large cleaning businesses that clean houses, holiday rentals, hotels, offices, and other commercial properties.

It streamlines project scheduling and dispatching and makes checklists and special instructions devices.

The latest software records task progress, offers one-click invoicing, and generates detailed reports.

10. Clean Smarts


Cleaning companies may arrange their resources with the use of Clean Smarts, janitorial software. Administrators may use the platform to monitor inventory levels and automatically route stock requests to the appropriate staff members. Cleaners are able to update information on faults that have been found, reported, and fixed.

To distribute shifts among team members and evaluate cleaner performance on a consolidated dashboard, businesses might conduct health surveys.

To End With…

The software mentioned above can make managing your staff easier and improve the efficiency of your cleaning staff. Now you can concentrate on customer satisfaction and business expansion.

Just be sure you pick the appropriate janitorial management software. Sign up for various trial offers, experiment with the options, and pick the one that offers the best value. Keep in mind that the software should be simple to use and flexible.

Hygiene and cleanliness are prerequisites for all facilities, but being up to the standards is a real challenge for janitorial business owners.

To properly certify your business’s ability to meet all regulatory standards, you must acquire Commercial Cleaning Certificates.

These certificates demonstrate the standard of work provided by the cleaning company, ensuring each contract has been professionally provided premium cleaning services such as disinfection and sanitizing, which is paramount for facilities such as

Lodgings, medical facilities, and restaurants where hygiene is of critical concern.

Benefits of Becoming a Certified Cleaning Company

As a Certified Cleaning Company, you can enjoy numerous benefits.

BenefitsHow it works
Increased credibility and customer trust.Certifying your business as a commercial cleaning service proves that you meet industry standards and guidelines.
This can give potential customers peace of mind that your services are reliable and trustworthy.
Obtaining necessary certificationsGetting Commercial Cleaning Certifications can open your door to acquiring more superior certifications.
It can also provide vendors with discounts through professional associations’ certification programs.
Understanding local regulationsCommercial Cleaning Certifications keeps you aware of any legal requirements or regulations for businesses offering cleaning services in your area.
It may include obtaining additional business licenses and permits required for a cleaning business.
Accessing industry associationsIt gives you access to associations that offer resources to the certified members, such as networking opportunities or access to vendors providing premium supplies for your cleaning business.
Additionally, some associations have certification programs that can enhance your reputation as a cleaning business.
Developing a quality assurance programBecoming a certified cleaning company delivers you the facility to arrange an assurance program is essential to achieving certification for any business.
Sloppy work or results could result in fines or loss of certification status if standards are not met and maintained over time.
So it’s essential to develop comprehensive policies around employee training, customer satisfaction metrics, equipment maintenance procedures, health & safety protocols, etc., allowing your company to demonstrate its commitment to consistent excellence.

Types of Commercial Cleaning Certifications

Businesses can obtain various commercial cleaning certifications, depending on their industry.

Some of these include:

Types of Cleaning CertificationsNarration
Rental Cleaning Technician CertificatesThis certification is for those in the rental property industry.
It covers health and safety protocols, property conditions, tenant rights, and customer service expectations.
Restaurant Cleaning Technician CertificatesThis certification is designed for professionals working in the restaurant industry.
It focuses on sanitation issues in food preparation spaces, dealing with pests, kitchen safety guidelines, and hazardous waste disposal.
Hospitality Cleaning Technician CertificatesThis certification prepares individuals to clean hotels and other hospitality establishments correctly.
It covers topics such as hotel guest relations and satisfaction standards, property inspection protocols, infection control policies, and more.
Certified Custodial Technician CertificatesThis program provides training covering various topics, including

How to Earn Commercial Cleaning Certifications?

Here are some steps you can take to earn your certifications:

1. Choose the right certificate

Decide which one will best help your career or organization. Consider if you need a general or specialized certification, depending on your industry.

For example, earning a Commercial Cleaning Specialist certificate may be beneficial if you clean commercial properties.

2. Research requirements

Once you have selected the certificate, research any requirements that must be met before completing the program.

These may include needing to take another required certification beforehand.

3. Apply for the certification

On the issuing organization’s website, apply for the program, and pay any necessary fees like exam or application fees.

4. Become a member

Joining an organization that is responsible for administering your training journey can bring several advantages, such as discounts on tuition fees, free access to training manuals, and even the scope of attaining higher-level certifications.

5. Complete training

Training timing and the material will vary based on the training management. Still, they can often consist of multiple modules spread out over several weeks and discussing various topics related to the industry.

Be sure to review all material to feel prepared for your exam.

6. Take your exam

Sign up for an available time slot to take your exam – whether online or in person at a testing center anticipated by the organization – and study accordingly to succeed on your test day!

If you want to discover the training programs and certifications important for the cleaning industry’s success, continue reading for details!

Where To Apply For A Commercial Cleaning Business Certificate?

Once all the requirements are met, commercial cleaning businesses can apply for their respective certifications from either government organizations or private entities, depending on their country/region’s specific regulations.

ISSA is one of the largest and leading industry associations, providing companies and individuals with certifications across all levels.

Getting certified by the ISSA is an excellent way to showcase your professional qualifications and expertise in sanitation and quality assurance.

An ISSA certification can also open up new opportunities for career growth, as employers will be able to see that you are qualified and experienced in these key areas.

Final Thoughts

Having standardized cleaning procedures is a prerequisite for janitorial businesses, and Commercial Cleaning Certificates can help you prove that your work meets regulatory standards.

This is especially important for hospitality, medical, and food service businesses, where cleanliness is essential to protecting customers and staff from the potential spread of infectious diseases and other health risks.

Make sure your business is compliant and ensure the safety of your employees and customers by investing in commercial cleaning certificates today.

Commercial Vacuum Cleaners are always better than regular ones as they are more effective. When it comes to choosing, buying, and finally using a commercial vacuum cleaner, people get confused due to the endless options in the market, which is when a guidebook comes in handy.

In this article, we will explain the types of commercial vacuum cleaners, a buying guide, and product reviews of the best commercial vacuum cleaner.

Commercial Vacuum Cleaner

Commercial Vacuum Cleaners come with powerful motors and dust collection packs that collect dust and dirt not only from the surface but also from the deepest part. A Commercial Vacuum Cleaner can clean heavy dust and dirt from the floor, carpet, and furniture. People mostly use it to clean office floors and furniture as it works more effectively, and helps save time.

Commercial Vacuum Cleaners

Type of Vacuum Cleaners

There are various types of vacuum cleaners, and each type is used for a different purpose. Purchase Vacuum Cleaners based on your requirements to attain the best results.


Guideline for Buying the Best Commercial Vacuum Cleaners

Most people don’t buy Commercial Vacuum Cleaners as they don’t have proper guidelines for selecting one. A guideline for buying commercial vacuum cleaners can clear all your confusion. While you are purchasing, you must check all the facts that are mentioned in the guideline.

Make sure to follow these Guidelines

Top 7 Best Commercial Vacuum Cleaners

Shark VM252 VACMOP Pro Cordless Vacuum Cleaner

Shark VM252 VACMOP Pro Cordless Vacuum Cleaner

Shark VM252 is one of the best commercial vacuum cleaners.

It is cordless, and the form factor is upright.

The recommended surface is sealed hard floors. You can charge it and use it easily. It is very effective as the suction power is high.

Remove the dirty pad after cleaning by simply touching a button. It means you don’t have to use your hand to change the dirty pad and also don’t have to touch the dirt.

Anyone can use it and handle it easily. It absorbs all the dirt and dust from the surface and also from the deeper side of the cleaning object.

Sanitaire – SC679K SC679 Tradition Upright Vacuum Cleaner

The brand of this vacuum cleaner is Sanitaire, and it has ranked 2 in the list of best commercial vacuum cleaners. It provides more than 500 hours of commercial-grade cleaning performance that is provided by motor life.

It also comes with a polycarbonate hood that is safe for harsh settings and adds to the durability of the construction. A large-capacity shake-out bag is attached to this vacuum cleaner which can store up to 18 quarts of dirt and debris.

Sanitaire-SC679K SC679 Tradition Upright Vacuum Cleaner

It allows you to clean with less interruption. The plus point of this vacuum cleaner is that it is very lightweight and easy to handle. The maintenance is also very simple.

Oreck Commercial XL2100RHS 8-Pound Vacuum Cleaner

Ranking 3rd on Amazon, Oreck Commercial XL2100RHS 8 Pound Vacuum Cleaner is yet another awesome vacuum cleaner for commercial use.

This is an upright vacuum cleaner with a 12-inch cleaning path ideal for cleaning Low Pile Carpets that takes up less storage space than Traditional Canister Vacuum Cleaners.

Oreck Commercial XL2100RHS 8 Pound Vacuum Cleaner

This vacuum cleaner’s automatic floor adjustment allows you to move it between carpets and hard surfaces without having to modify its manual settings.

At 6,500 RPM, a powerful, balanced brush roll with double helix brushes whirls and moves debris toward the vacuum channel for cleaning.

It is both lightweight and simple to handle.

Shark Rocket Pro Lightweight Cordless Stick Vacuum

Shark Rocket Pro Stick Vacuum Cleaner is a premium vacuum cleaner that you can choose for yourself. This item has been thoroughly inspected, tested, and cleaned by Amazon-verified vendors.

Shark Rotator Professional Lift-Away Upright Vacuum (NV501)

Shark Rotator Professional Lift-Away Upright Vacuum (NV501) is a great Commercial Vacuum Cleaner, most suitable for carpets, Hard Floors & Upholstery. The product is available on Amazon and has been thoroughly inspected, tested, and cleaned by Amazon-verified vendors.

Here are a few functionalities of the Shark Rotator Vacuum (NV501)

ORECK XL COMMERCIAL Upright Vacuum Cleaner

One of the finest commercial vacuum cleaners is Oreck XL commercial upright vacuum cleaner. Its form factor is upright and it comes with a microsleep which allows you to go from carpet to bare floors without having to make any adjustments.

It also helps maintain high suction and direct suction which efficiently transfers dirt. For deep cleaning, a high-speed roller brush rotates at 5,000 to 6,500 RPMs in this vacuum cleaner.

ORECK XL COMMERCIAL Upright Vacuum Cleaner

Carpet, wood, laminate, and tile surfaces are all safely cleaned, thanks go to the multi-surface design.

Hoover MAXLife Pro Pet Swivel Bagless Upright Vacuum Cleaner

Hoover MAXLife Pro Pet Swivel Bagless Upright Vacuum Cleaner

If you are a pet lover and want a commercial vacuum cleaner that can remove your pet’s hair and other dust. Then this vacuum cleaner is the right choice for you.

These multi-purpose pet tools get rid of pet hair, and debris stuck to furniture, stairwells, and other hard-to-reach places. With an odor-reducing filter, it captures and holds 99 percent of dust and allergens, preventing them from re-entering the air.

Anyone can use the on-off brush roll to go around furniture and into small spots on carpet and hard surfaces.

It leaves no mess behind, and it comes with an easy-to-empty dirt cup which means fewer trips to the trash can, making cleaning more convenient. This is also very simple to maintain.

How to Choose The Best One?

As there are too many options in the market, it is pretty normal to get confused while purchasing a commercial vacuum cleaner as a customer; particularly when it comes to selecting the best one. If you want to buy one, you can go through the products that have been reviewed here. To get the best one, follow the guidelines as well. Check all of the functions and figures of these vacuum cleaners and buy the one that meets all your needs. Don’t choose a heavy vacuum cleaner as it will be difficult for you to handle.

Here are our best office cleaning chemical supplies for delivering impeccable and safe cleaning.

Things to Keep in Mind While Purchasing Commercial Vacuum Cleaner


If you want to buy the best commercial vacuum cleaner for commercial purposes then this article is here to guide you by providing a guideline and some product reviews of the best vacuum cleaners. You can follow the guideline easily and purchase these best products.

Providing top-notch cleaning service is the main requirement of any janitorial business owner. Everything confines their expertise, from modern disinfection methods to the latest cleaning equipment. According to IBIS World research, the average growth rate of the janitorial industry is around 4.2%.

Cleaning companies should implement janitorial marketing strategies to capture janitorial leads and sustain a non-competitive business.

Thereby seeking more clients to reach your business and converting the clients to revenue, a janitorial business owner should go through some marketing strategies to make their business stable in the long run.

9 Janitorial Marketing Strategies To Expand Your Business


To take your janitorial business to the next level, we recommend 10 marketing techniques for helping you reach your ultimate goal.
Let’s take a quick look at the strategies below.

Creating a Marketing Plan

Marketing Plan

Just like a business plan gives a business ways to operate, marketing plans set a business’s roadmap and show the path to reach it.

A marketing plan includes the company’s essential purposes, marketing budget, the target market for new clients, preferred marketing media, and ways to calculate marketing outcomes.

Many popular janitorial businesses utilize janitorial marketing management software, such as Aspire. It helps business operations and boosts client satisfaction.

Building a Janitorial Website Offering Estimates

Website in a computer monitor

A business website does much more than portray your company and contact details. Janitorial marketing needs to have a website that concentrates on your professional services while helping your visitors with estimates.

A good website will rank at the top of a Google search and help potential customers reach out to you.
Here are some methods to get your site up and operating.

Local Advertising

Local Advertising

To maximize the dollars, local advertising is a plus. According to WEBFX, 97% of search engine users attempt to find local businesses online. So it is to ensure that your janitorial company ranks at the top of local search.

Invest in Google Ads (formerly Google AdWords), which allows you to select a location radius of your janitorial ads to appear. LinkedIn, Yelp, or Facebook profiles work to promote your janitorial company.

Update your Google Business Profile with accurate contact information and consider investing in Google Ads (formerly Google AdWords).

Investing In Digital Marketing

Investing In Digital Marketing

You may not be a digital marketing expert, but companies can boost their janitorial marketing process by adopting digital marketing strategies. It will ensure that your business appears in your target customers’ search results.

A website should be designed to provide relevant information to the users. It should also help you deliver valuable content and generate leads, making the users keen to interact with your company.

Optimizing Email Marketing

Man holding a light bulb beside Email Marketing

Create targeted email campaigns that deliver accurate customer messages using existing customer information.

When you send an email to your customer, it empowers your business with effortless communication. They can endorse your bid right within the Aspire Janitorial customer portal as a digital signature.

You’re allowing them to reduce hassle and increase efficiency. Aspire makes janitorial marketing easy.

Creating Relatable Content For Your Audience

People with different faces

You will come across a lot of irrelevant content. Proper plagiarism-free, informative, and well-structured content is required in this case.

Many of your customers are looking for information on choosing a cleaning business and getting the inspection required to perform work in their homes.

By creating content such as blogs, articles, social platform posts, email newsletters, videos, and images/infographics that address these needs, you can nurture leads and establish trust with your customers.

Social Media Marketing

Tree of social media platforms

Social media platforms are the best place to build brand/customer loyalty, and social media marketing helps janitorial marketing to build strong relationships with clients. Nowadays, social media marketing helps build valuable engagement with potential customers.

According to research, customers are becoming increasingly more active on social media, primarily on Twitter, Facebook, Instagram, and LinkedIn. They interact with brands and businesses through their feeds.

Social media help create a vast network of potential customers who can be easily reached via social media platforms or websites/apps. It is one of the best janitorial marketing ideas to boost your cleaning business.

Initiating Thorough SEO

Remember that most searches of customers targeting a specific brand or product stay on the first page of the search engine. Now you know the importance of SEO for your janitorial marketing.

SEO is a great way to increase your brand awareness and reputation. SEO can help you establish your brand as a reasonable expert in a specific niche so that other people rely on your advice.

Be conscious that it’s significant and essential to have an overall plan. It will aid in growing traffic and enhancing brand equity, drawing new clients’ attention through search engines, social media contacts, and word-of-mouth suggestions.

Managing Online Reviews

phone showing reviews

Utilizing client reviews is an effective strategy for janitorial marketing. Client reviews help janitorial businesses to get attention.

Many business owners believe client reviews are not crucial to their success, and reviews can help you get more clients and increase your janitorial sales. That’s because reviews can make your janitorial business more proficient in the eyes of the public.

It also allows for influencing internet search engine results. Google keeps an eye on how often your business name is mentioned in reviews, so if you have many mentions over a short period, you may rank higher in search results for that name.

Consider adding a review area to your website where clients can tell others about their experience at your business.

End Note

To make your cleaning business more prosperous, consider marketing strategies along with a focus on service quality. Janitorial marketing is challenging and requires an in-depth market study regarding the targeted audience, their attractions, and other details.

Finding a janitorial solutions company and exploring their area of expertise, such as Janitorial Leads Pro, will assist you in exploring these suggestions to get better upshots.


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